Posted in blogs, creative writing, Digital printing, graphic design, newsletters, political fundraising, printing, publishing, Uncategorized, web design

Psychopaths and the Cost of Proofreading: Be Bored for a While, Rewarded Later

Here’s an expensive mistake: A town in New Jersey was applying for grant money to develop a public park. The grant application was done by converting voice to text. Some words sound the same, as is in this sentence:

“The park will have many psychopaths….” (say it out loud and it could easily be cycle paths, as intended).bikegirl2

Sadly, the grantor did not have a sense of humor.

So, what of it? Have you ever done any proofreading? Now, more than ever, with Twitter, texting and e-blasts, proofing your text and images is critical. Clicking on words that link elsewhere compounds the importance.

How many times have you clicked on an image only to be whisked away to an unrelated site?

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How many times have you clicked on a sale offer and then landed on some FAQ or Home Page?

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How many times have you typed an e-mail address that bounced back as undeliverable?

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How many times have you clicked on an icon that responded “not found”?

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Blame it on the lack of proofreading and testing.

Proofreading is a big issue in our business of graphic design, printing, website creation and signage. When rushed, most people give a quick glance at a proof without really checking phone numbers, dates, links, e-mail addresses or captions. Sometimes we catch errors, but most often there is no way of knowing the correct spelling of proper names.

With the power of MSWord and other programs, there are tools available to help you avoid errors, automatically proof and make it easier to catch mistakes.

Here is a great blog article that sums it up, with some neat tricks I never thought of:

Proofreading – 28 Step Guide to Doing it Right

A Middle Eastern woman lying down reading

Even the comments are helpful.

Still think proofreading is a forgettable chore? Some errors are almost earth-shattering. This misfired Tweet nearly caused a catastrophe:

City of Yokohama Mistakenly Tweets of North Korean Missile Launch

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The most common (usually not earth-shattering) mistakes we encounter are with business cards, for a simple reason: most text is unique, so the “burden of proofing” falls on the business cardauthor.

The second most common text error is the calendar day does not match the date or the year has not been updated. These are basic error and ones which are easily overlooked.

We all know that once something is printed, posted on a website or sent via social media, it is very expensive and difficult to correct. (If the faux pas is serious enough, we suggest posting an “apology video”). But there are other costs along the way that are caused by not editing and proofreading thoroughly, before it goes to a designer:

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  • –        Added time for layout when text and graphics are added or deleted
  • –        Time and costs for additional proofs
  • –        Time needed to share with other editors, writers and proofreaders
  • –        Re-reading previously proofed copy
  • –        Re-sizing graphics to make them fit
  • –        Expanding or shrinking the number of paper or web pages
  • –        Pushing deadlines
  • –        General increase in irritability!

So, maybe the next time you compose that business e-mail, or look at your new business card content, or finish writing that eloquent article for a newsletter or blog, just hesitate a moment before you hit “send” and re-read. You may save the world a lot of trouble!

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Thanks for reading. And proofreading. Corrections welcome. I’m not perfek.

Ray

RayRenBall

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